Getting SaaS migration right starts with your data.
Moving from legacy systems to a SaaS platform is one of the most important steps an organisation can take to modernise its operations. But it’s also one of the riskiest. Failed migrations lead to costly downtime, broken workflows, and frustrated staff. At Biz Hub, we’ve developed and refined a proven methodology that consistently delivers smooth and reliable data migrations — regardless of the industry.
Why Experience Matters
Data migration isn’t simply a technical task. It’s a business-critical process that preserves your history, ensures continuity, and sets the foundation for your new system. Too many businesses underestimate this stage, treating it as merely a file export and import process. The result is incomplete records, inaccurate reporting, or worse — data that doesn’t load at all.
Another common mistake is leaving migration until the very end of the project. At that point, the reality of messy, inconsistent data often comes as a shock. Cleansing and preparing that data usually falls to expensive DBA or ETL consultants, which can drag timelines out for months and inflate costs before the system can finally go live.
Biz Hub takes a different approach. By migrating all the data early and refining it iteratively, we reduce the risk of late-stage surprises and keep projects on track.
We’ve delivered migrations for industries as diverse as agriculture, defence, government, food safety, grant management, professional services, jewellery, pest control and dental practices. While the platforms and workflows may differ, the principles of a successful migration remain the same.
Our Methodology
We combine in-house tools, an iterative approach, and deep SaaS migration expertise to ensure a clean transition. Here’s what that process looks like in practice:
1. Clean, Enrich, Transform, Validate
Every migration begins with preparing and improving the data:
- Cleaning: Removing duplicates, fixing invalid entries, and identifying inconsistent formats.
- Enriching: Adding missing context, such as verified ABNs, geocoded addresses, or matched contact details.
- Transforming: Many legacy databases are poorly structured or lack proper relationships. With our specially developed Wildcat migration capability, we review and reshape data models, introduce foreign keys where they were missing, and optimise relationships to ensure integrity and efficiency. This not only improves migration outcomes but also often delivers better performance than the legacy system.
- Validating: Ensuring data aligns with the strict rules of the new SaaS platform, using early test loads to confirm accuracy.
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This approach avoids the common pitfalls of “bad data in, bad data out,” and ensures your new system starts on a clean, efficient, and reliable foundation.
2. Early Full Loads with Wildcat
Using our Wildcat migration tool, we perform early full data loads into the target environment. This means you don’t have to wait until the end of the project to test with real data. Instead, you see how your actual records behave from the start, allowing issues to surface early when they are easier to fix.
3. Iterative Refinement
With all data in place, we run multiple validation rounds, refining mappings and business rules each time. This iterative process reduces surprises at go-live and provides staff with the confidence that their familiar information is ready to use in the new platform.
4. Attachments and Legacy Assets
Beyond structured records, many systems carry decades of files, images, or scanned documents. Our tools handle these bulk transfers, ensuring no history is left behind.
5. Go-Live with Confidence
By the time the new system is launched, your team has already worked with the data, tested real workflows, and adapted business rules. The transition is smoother, with fewer disruptions and a faster return to productivity.
Trusted Across Industries
Biz Hub has helped organisations preserve decades of records while modernising their operations. For example, we supported Green Industries SA in migrating 15 years of data from Oracle into GRID, enabling new analytics and reporting while retaining every historical record. Similarly, our work with Dairysafe ensured food safety auditors retained access to the full non-conformance history of operators — a critical requirement for compliance.
These are just two examples of how our proven methodology can be applied. From field-service platforms like GorillaDesk to highly regulated government systems, our approach adapts to the context while always protecting what matters most: your data.
Ready to Take the Next Step?
Your SaaS platform is only as strong as the data it runs on. Don’t risk a costly or incomplete migration.
Biz Hub’s methodology has been proven across industries and platforms — and it can work for your organisation too.
Book a no-obligation consultation today to discuss your migration and see how we can help set your SaaS project up for success.
